Change in Appointment Category - Clinical (MD)
Rationale:
It is necessary to document a change in a clinical faculty member’s appointment category when necessary so that their category is accurate based on their current hospital site, hospital position type, FTE, and % of time spent on academic activities. Different appointment categories also hold different privileges and benefits.
Change from Clinical Adjunct or Part-time to Full-time:
Required Documents:
| Document Type | Agent Responsible for Supplying | When Required |
| Application form (online) | Clinical Faculty Member or Hospital Contact | On Application |
| Updated Curriculum Vitae | Clinical Faculty Member | On Application |
| Academic Position Description (draft) | Hospital Departmental Physician-in-Chief | On Application |
| Letter of support from Hospital Departmental Physician-in-Chief | Hospital Departmental Physician-in-Chief | Prior to Approval |
| Letters of Reference (2-3 intra-departmental or extra-departmental) | Referees | Prior to Approval |
| Search Details (along with copies of job ads) If Applicable | Search Committee Coordinator | Prior to Approval |
| Letter from U of T Departmental Chair | U of T Departmental Chair | Prior to Approval |
| Draft Letter of Offer | U of T Departmental Appointments Administrator | Prior to Approval |
| Signed Back Letter of Offer | Clinical Faculty Member | After Receiving Letter of Offer |
IMPORTANT NOTE: If you are already at either assistant professor, associate professor or professor rank in your Clinical part-time or adjunct appointment, then the 2-3 intra-departmental or extra-departmental letters of support are NOT required when changing to a Clinical full-time appointment at the same rank.
Additionally..
The Department of Psychiatry requires
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a Letter of Support from a Department of Psychiatry Division Director
The Department of Family and Community Medicine requires
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Professional Development Plan
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Membership in the College of Family Physicians of Canada (CFPC # and Expiry Date)
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If applicable, Certificate of Family Medicine from the College of Family Physicians of Canada
Change from Clinical Full-time or Adjunct to Part-time:
Required Documents:
| Document Type | Agent Responsible for Supplying | When Required |
| Application form (online) | Clinical Faculty Member or Hospital Contact | On Application |
| Updated Curriculum Vitae | Clinical Faculty Member | On Application |
| Academic Position Description (draft) | Hospital Departmental Physician-in-Chief | Prior to Approval |
| Letter of support from Hospital Departmental Physician-in-Chief | Hospital Departmental Physician-in-Chief | Prior to Approval |
| Letter from U of T Departmental Chair | U of T Departmental Chair | Prior to Approval |
| Draft Letter of Offer | U of T Departmental Appointments Administrator | Prior to Approval |
| Signed Back Letter of Offer | Clinical Faculty Member | After Receiving Letter of Offer |
Change from Clinical Part-time to Adjunct:
Required Documents:
| Document Type | Agent Responsible for Supplying | When Required |
| Application form (online) | Clinical Faculty Member or Hospital Contact | On Application |
| Updated Curriculum Vitae | Clinical Faculty Member | On Application |
| Academic Position Description (draft) | Hospital Departmental Physician-in-Chief | On Application |
| Letter of support from Hospital Departmental Physician-in-Chief | Hospital Departmental Physician-in-Chief | Prior to Approval |
| Letter from U of T Departmental Chair | U of T Departmental Chair | Prior to Approval |
| Draft Letter of Offer | U of T Departmental Appointments Administrator | Prior to Approval |
| Signed Back Letter of Offer | Clinical Faculty Member | After Receiving Letter of Offer |
Change from Clinical Full-time to Adjunct:
Required Documents:
| Document Type | Agent Responsible for Supplying | When Required |
| Application form (online) | Clinical Faculty Member or Hospital Contact | On Application |
| Updated Curriculum Vitae | Clinical Faculty Member | On Application |
| Academic Position Description (draft) | Hospital Departmental Physician-in-Chief | On Application |
| Letter of support from Hospital Departmental Physician-in-Chief | Hospital Departmental Physician-in-Chief | Prior to Approval |
| Letter from U of T Departmental Chair | U of T Departmental Chair | Prior to Approval |
| Draft Letter of Offer | U of T Departmental Appointments Administrator | Prior to Approval |
| Signed Back Letter of Offer | Clinical Faculty Member | After Receiving Letter of Offer |
Approval:
Appointment Category Changes are approved by the Vice Dean or Associate Dean of Clinical Affairs on behalf of the Dean. An exception occurs when the appointment category change goes from Clinical Adjunct or Part-time to Full-time at the rank of Assistant Professor or higher. In this case, the appointment category change will be approved by the FAAC as well as the Vice Dean or Associate Dean of Clinical Affairs on behalf of the Dean.
List of Links
*DAC = Departmental Appointments Committee
*HR = Human Resources
*FAAC = Faculty Appointments Advisory Committee