Status Only Appointments

(at the rank of Assistant, Associate or Full Professor)


To be eligible for a status-only appointment, the individual must hold full-time employment arrangements with another institution and have a job description that is primarily academic (research and teaching) in nature. Most often, status-only appointments are granted to employees of affiliated hospitals or research institutions, or faculty at other universities. Status-only appointments are non-salaried and generally receive no remuneration from the University of Toronto.


These appointments must be for a fixed term, usually one to three years. Terms longer than three years, but not more than five years, may be considered on a case by case basis. Where possible, they should end on June 30th.  An activity report is to be submitted to the Department Chair on an annual basis.


(DAC or SC) – Dept Chair – HR – FAAC – Dean

  • If a search was conducted, approval by FAAC is not required.
  • Status-only appointments at the rank of Full Professor also require approval of the Provost.

Available Rank:

Assistant Professor
(Under University Academic Policies, a change in rank from Lecturer to Assistant Professor is NOT a promotion, it is a new appointment.)
Associate Professor
Full Professor

Required Documents:

Document Type Agent Responsible for Supplying When Required
Application Form (online) Candidate or Employer on application
Curriculum Vitae Candidate on application
Statement of Research or Teaching Candidate on application
Letter from Primary Employer^ Primary Employer prior to approval by DAC*
Letters of Reference
(3-4 letters at minimum#)
Referees prior to approval by DAC
Letter from Department Chair Department Chair after approval by DAC
Draft Letter of Offer Department appointments coordinator after approval by DAC
Signed Back Letter of Offer Candidate after receiving Letter of Offer


The Department of Psychiatry requires

The Department of Family and Community Medicine requires

  • Academic Job Description

  • Professional Development Plan

  • Letter of Support from the Hospital or Clinical Site Chief

*DAC = Departmental Appointments Committee
*SC = Search Committee
*HR = Human Resources
*FAAC = Faculty Appointments Advisory Committee

 If the candidate has a PhD Scientist designation this letter must come from the appropriate individual at the hospital or reserach institution where the scientist is employed, usually the VP of Research. The letter must state that the hospital or institution will provide salary and lab facilities for the duration of the academic appointment. "PhD Scientist" is a specific type of status-only appointment designed to identify status-only faculty who hold a PhD (or equivalent) and are employed in a research/scientist role on a full-time basis at an affiliated hospital or research institute.

#  For details regarding the minimum required number of reference letters, please refer to the FAAC Operations Manual, p. 10.

^^ for candidates who are not Canadian citizens.